Practice Management

Practice Management systems will continue to change and will continue to adapt in the 2020s. Trusted by top 100 firms in the UK, Australia, USA and NZ

Practice Management, Business Intelligence and Integration

A strong practice management platform has at its heart three core elements. The recording of billable time, flexible accurate billing and finally comprehensive performance analysis.

Once the go-to platform for perceived ‘CRM’ and other marketing requirements practice management systems are evolving to become part of a wider integrated ecosystem, giving up responsibility for data capture and information storage to solutions that are stronger and more capable of meeting the demands of a firm in the 2020s. They are no longer the central data source they once were.

Although workflow and scheduling modules are a positive existence in practice management firms will look to the platform to integrate with 3rd party solutions to satisfy these requirements. At Symphony we have developed a unique vision of this changing landscape and are able to provide a road map for mature practice management platforms forward into the future to take advantage of a broadening ecosystem of choice.

Time, WIP, Billing

A robust scalable PM solution will be extended when engagement records are automated from CRM together with fixed fee contracts all complimented with mobile time capture.

Workflow and Utilisation

In addition to measuring time and its realisation firms require sound budgeting and gross margin analysis alongside client workflow.

Credit Control

Moving beyond the pdf fee or statement to electronic presentation in an interactive manner to facilitate electronic payment, faster settlement via an online portal for managing debt.

Performance Management

A firms ability to take action requires an analytical platform that provides insights into performance and behaviour. Only then does the data mean anything.

Integrated to Client Lifecycle Management

Firms can’t afford to get bogged down in Finance, HR and IT silos. Practice Management must do what it does best and at the same time collaborate with client relationship life-cycle platforms.

The Problem

  • Client records and engagements cannot be created electronically from client take on or CRM platforms.
  • Client records cannot be maintained via a modern mobile or tablet solution for team members that are remote.
  • The practice management system is not integrated to the CRM or vice versa.
  • Time recording is not modern, inaccurate and is not available on mobile devices to capture as much time as is possible.
  • Workflow and scheduling are not available.
  • Billing is not integrated to MTD for HMRC compliance.
  • The firm lacks adequate performance management reporting and exists via downloads to spreadsheets that need additional manipulation to generate the outcomes management requires.

The Solution

  • Through a purpose-built integration platform Client and Staff records can be automatically created from CRM, client take-on and HR systems.
  • Once integrated to SymphonyCRM and Practice Portal data can be accessed and maintained on a mobile device.
  • We have worked out an 80% ‘bake’ of a configuration that allows a firm to have the best of both worlds by ensuring the practice management system stays focused on what it was designed to do and give you a 360 degree view.
  • With a powerful desktop and integrated Azure based mobile time app we reduce data gaps and ensure as much billable time is captured.
  • By creating the financial integration routines that integrateto cloud accounting systems like Xero your firm will be compliance with HMRC.
  • Alarming as it may seem there are firms, in 2020, still concerned they lack adequate performance oversight. Between SymphonyIQ, Microsoft Reporting Services, PowerBI and even Excel we provide a comprehensive accurate suit of solutions.

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Mazars run an integrated platform using Advance PM which integrates to SugarCRM and SuccessFactors HR

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Symphony solutions to solve this

Advance PM

Advance Practice Management is a comprehensive, highly tailor-able solution that drives both productivity and profitability. Incorporating streamlined processes right the way through to billing, by de-duplicating effort and eradicating time wasted in many areas of administration, genuine cost savings are achieved.

TimeCapcha

Designed to meet the time recording demands of leading accounting firms the mobile app, available on iOS and Android, connects to the TimeCapcha cloud service using Microsoft Azure technology to integrate to the firms practice management system

SymphonyIQ

Unique to Symphony APS, SymphonyIQ provides browser-based performance reports using the latest online analytical processing technology including PowerBI.

SymphonyCRM

Powered by SugarCRM our solution covers more than just business development and marketing. An incredibly powerful catalyst for change it has the capacity to absorb outdated functionality in legacy systems and the creation of a modern ‘joined-up platform that eliminates data silos

Sugar Crms Ffff

Symphony Provides Best-in-Class CRM to Professional Services Firms

Renowned for its success with the Advance™ Practice Management System, Symphony’s sister company, Advanced Professional Solutions (APS), recognized the need for a world-class CRM solution to focus on helping its accounting and consulting clients develop more business and improve client relationships.

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